Procedures & Policies

Policies & School Overview

Crestwood Academy is committed to maintaining a safe, structured, and respectful learning environment that supports academic excellence, strong character development, and student well-being.

This page provides an overview of key school policies. Full details are provided to enrolled families in the Parent & Student Handbook.

Governance & School Structure

Crestwood Academy is an independently governed private school.

The school establishes its academic program, policies, and procedures in alignment with its mission and educational philosophy.

Crestwood Academy is not operated by, affiliated with, or governed by any public school district or government agency.

Admissions & Enrollment

Enrollment is intentionally limited to maintain small class sizes and a high-quality learning environment.

Admission decisions are based on:

• Academic readiness and placement

• Classroom composition and balance

• The school’s ability to support the student’s needs

Submission of an application does not guarantee admission. Final enrollment decisions are based on availability and overall program fit.

Student Support & Program Fit

Crestwood Academy is designed to serve students who can be successfully supported within its staffing model, classroom structure, and available resources.

If it is determined that a student’s needs exceed what the school can reasonably provide, enrollment may be declined or discontinued in order to ensure the most appropriate educational setting for the student.

Trial Placement

In some cases, a short trial placement period (typically up to three weeks) may be recommended.

This allows the school and family to evaluate:

• Student success within the classroom

• Overall fit with the program

• The school’s ability to provide appropriate support

Final enrollment decisions may follow this period.

Non-Discrimination Policy

Crestwood Academy admits students without discrimination on the basis of race, color, national or ethnic origin, or disability, in accordance with applicable law.

The school maintains the right to establish and enforce academic, behavioral, and community expectations consistent with its mission.

Academic Program

Instruction at Crestwood Academy:

• Aligns with Oklahoma academic standards

• Is benchmarked to high-performing national frameworks

• Emphasizes mastery, critical thinking, and real-world application

As a private institution, Crestwood Academy is not required to employ state-certified teachers. Educators are selected based on experience, subject expertise, instructional ability, and alignment with the school’s model.

Attendance

Regular attendance and punctuality are essential to student success.

Families are expected to ensure consistent attendance and timely arrival. Full attendance policies are outlined in the Parent & Student Handbook.

Student Conduct

Crestwood Academy maintains clear behavioral expectations to support a calm, focused, and respectful environment.

Students are expected to demonstrate:

• Respect for others

• Personal responsibility

• Honesty and integrity

• Accountability for their actions

Discipline is handled in a developmentally appropriate manner with an emphasis on growth and responsibility.

Bullying & Disruptive Behavior

Crestwood Academy does not tolerate bullying, harassment, intimidation, or behavior that disrupts student safety or learning.

This may include:

• Verbal, physical, or emotional harm

• Threats or intimidation

• Social exclusion or humiliation

• Physical aggression

• Ongoing disruption of instruction

The school follows a structured discipline process and reserves the right to accelerate consequences in serious situations.

Experiential & Outdoor Learning

Crestwood Academy incorporates hands-on and outdoor learning as part of its educational model.

Families acknowledge that:

• Students may participate in supervised outdoor activities

• Learning may involve physical activity and hands-on materials

• Appropriate clothing and footwear are required

Safety procedures and supervision are maintained at all times.

Optional Reflection Opportunities

Crestwood Academy offers optional opportunities for quiet reflection, including prayer, Bible reading, meditation, or personal reflection.

Participation is voluntary and not part of the academic curriculum.

The school maintains a neutral, respectful environment and honors the beliefs of all families.

Health & Safety

Crestwood Academy maintains procedures to support a safe and supervised environment.

This includes:

• Student supervision

• Emergency preparedness

• Basic health and safety practices

• Incident reporting

Detailed procedures are provided to enrolled families.

Tuition & Financial Policies

Tuition policies, including:

• Payment schedules

• Refund and withdrawal terms

• Discounts and financial agreements

are outlined in the Enrollment Agreement and Parent & Student Handbook.

Disciplinary Withdrawal

If a student is removed due to serious behavioral violations, tuition is generally non-refundable as outlined in the Enrollment Agreement.

Refunds or prorated tuition may be considered only in limited, non-disciplinary circumstances at the school’s discretion.

Communication with Families

Crestwood Academy values clear, respectful, and consistent communication.

Primary communication methods include:

• Email

• Written notices

• Scheduled conferences or meetings

Families are encouraged to communicate promptly with school leadership regarding questions or concerns.

Policy Updates

Crestwood Academy reserves the right to update or revise policies as needed to support the school’s mission, operations, and student well-being.

Families will be notified of significant changes.

Questions

Families with questions regarding school policies or procedures are encouraged to contact Crestwood Academy for additional information.