Procedures & Policies

Crestwood Academy

Crestwood Academy is committed to maintaining a safe, structured, and respectful learning environment that supports academic excellence, strong character development, and student well-being.

The following overview summarizes key policies that guide school operations. Detailed procedures and requirements are provided to enrolled families in the official Parent & Student Handbook.

Governance & School Structure

Crestwood Academy is an independently governed private school. The school establishes its academic program, policies, and procedures in alignment with its mission and educational philosophy.

Crestwood Academy is not operated by, affiliated with, or governed by any public school district or government agency.

Admissions & Enrollment Policy

Enrollment at Crestwood Academy is intentionally limited in order to maintain small class sizes and a high-quality learning environment.

Admission decisions are based on:

• Academic readiness and placement considerations

• Classroom composition and balance

• The school’s ability to meet a student’s educational and developmental needs

Submission of an interest form or application does not guarantee admission. Crestwood Academy reserves the right to determine enrollment based on available space and overall program fit.

Student Support & Program Fit

Crestwood Academy is designed to serve students who can be successfully supported within the school’s staffing model, classroom structure, and available resources.

If, during the admissions process or a recommended trial period, it is determined that a student’s needs exceed the level of support the school can reasonably provide, Crestwood Academy may decline or defer enrollment in order to ensure the best educational setting for the student.

Optional Trial Placement

For some applicants, Crestwood Academy may recommend a short trial placement period (typically up to three weeks) to help determine whether the school environment is an appropriate fit.

Trial placements are used selectively and are not required for all students. Final enrollment decisions may be made following the trial period based on observed student success, classroom fit, and the school’s ability to provide appropriate support.

Non-Discrimination Policy

Crestwood Academy admits students without discrimination on the basis of race, color, national or ethnic origin, or disability, in accordance with applicable laws governing private educational institutions.

The school maintains the right to establish and enforce behavioral, academic, and community expectations consistent with its mission and educational model.

Academic Program & Instruction

Crestwood Academy provides instruction aligned with Oklahoma academic standards and benchmarked to high-performing national frameworks.

Instruction emphasizes:

• Mastery of foundational skills

• Critical thinking and discussion-based learning

• Real-world application and experiential learning

• Individualized instruction supported by small class sizes

As a private institution, Crestwood Academy is not required to employ state-certified teachers. Educators are selected based on experience, subject expertise, instructional ability, and alignment with the school’s structured academic model.

Attendance Expectations

Regular attendance is essential to student success. Families are expected to ensure consistent attendance and timely arrival.

Detailed attendance procedures are provided in the Parent & Student Handbook.

Student Conduct & School Culture

Crestwood Academy maintains clear behavioral expectations to support a calm, focused, and respectful learning environment.

Core expectations include:

• Respect for others

• Personal responsibility

• Honesty and integrity

• Accountability for actions

Discipline is handled in a developmentally appropriate and educational manner, with an emphasis on growth, responsibility, and restoration.

Bullying & Disruptive Behavior

Crestwood Academy does not tolerate bullying, intimidation, harassment, or persistent disruptive behavior that interferes with student safety or learning.

Behaviors of concern may include:

• Repeated verbal, physical, or emotional harm

• Threats or intimidation

• Social exclusion or humiliation

• Physical aggression

• Ongoing disruption that significantly interferes with instruction

The school follows a structured discipline process and reserves the right to accelerate consequences in cases involving serious safety concerns.

Experiential Learning & Outdoor Activities

Crestwood Academy incorporates hands-on, outdoor, and experiential learning as part of its educational model.

Families acknowledge that:

• Students may participate in supervised outdoor activities

• Learning experiences may involve physical activity and hands-on materials

• Appropriate clothing and footwear are required

Safety procedures and supervision protocols are followed during all activities.

Optional Reflection Opportunities

Crestwood Academy offers optional opportunities for prayer, Bible study, meditation, or quiet reflection.

Participation is voluntary and based on family preference. These opportunities are not part of the required academic curriculum and do not replace instructional time.

The school respects the freedom of conscience of all students and families.

Health, Safety & Supervision

Crestwood Academy is committed to providing a safe and supervised learning environment.

Operational procedures address:

• Student supervision

• Emergency preparedness

• Basic health and safety practices

• Incident reporting

Detailed protocols are provided to enrolled families.

Tuition & Financial Policies

Tuition is established annually and communicated clearly to families during the enrollment process.

Policies related to:

• Tuition payment schedules

• Refunds or withdrawals

• Discounts or financial considerations

are outlined in the Enrollment Agreement and Parent & Student Handbook.

Disciplinary Withdrawal & Tuition

When a student is removed from the school due to serious behavioral violations, tuition is generally non-refundable, as outlined in the Enrollment Agreement.

Refund or proration may be considered only in limited non-disciplinary circumstances at the discretion of Crestwood Academy.

Communication with Families

Crestwood Academy values clear, respectful, and consistent communication with families.

Primary communication methods include:

• Email

• Written notices

• Scheduled conferences or meetings

Families are encouraged to communicate promptly with school administration regarding questions or concerns.

Policy Updates

Crestwood Academy reserves the right to update or revise policies as needed to support the school’s mission, operations, and student well-being.

Families are notified of significant policy changes in a timely manner.

Questions

Families with questions regarding school policies or procedures are encouraged to contact Crestwood Academy for clarification or additional information.